The project sponsor is an individual with overall accountability for the project. This person is primarily concerned with ensuring that the project delivers the agreed upon benefits and acts as the representative of the organization, playing a vital leadership role.
Project Steering Committee
The primary function of the Steering Committee is to champion the project and help maximize its value to the organization. The key responsibility of the committee is to make timely decisions on matters that affect the organization, and meet only when decisions are required or a formal discussion is necessary.
A PM leads projects from initiation to close, to ensure stakeholder objectives are met with success, and facilitates meetings between team members, leadership, stakeholders, vendors, and other relevant parties. The project manager maintains communication relating to project activities with all stakeholders and is responsible for ensuring projects remain within scope. Their project management knowledge and experience is used to help sponsors, team members and other stakeholders to effectively collaborate and make more informed decisions. They work with the organization leadership to ensure projects are aligned with overall strategies and to ensure project risks are mitigated and negative impact to project stakeholders are minimized. Ultimately, project managers play the role of facilitator and leader for project activities.
A change manager guides, communicates, documents and implements strategies to effectively manage changes that assist organizational leadership, employees and other stakeholders transition better during times of change. They aid in the process adoption and buy-in, reducing resistance when changes occur, and in essence play the role of liaison and advocate for the organizational activities. They also maintain a strong focus on the people and how changes impact them to ensure risks are mitigated and the impact to people within the organization is minimized.
Business analysts (BAs) are responsible for bridging the gap between IT and the organization by assessing processes, determining requirements and delivering recommendations and reports to executives and stakeholders. BAs engage with leaders and users to understand how changes to process, products, services, software and hardware can improve efficiencies and add value. They must articulate those ideas but also balance them against what’s technologically feasible and financially and functionally reasonable.
Project Implementation Member
The Implementation Member provides the knowledge and expertise in a specific subject, departmental area or technical area for the project.